How do EmployeePages work?

Employeeprofiles, Departmentprofiles and Projectpages

TIMETOACT’s EmployeePages is a comprehensive directory of organizational units and employees with a rich complement of research and maintenance features.
(www.employee-pages.com)


On the different profile pages every information concerning to employees, departments and projects can be found. Essential information like contact details for employees or current news for departments are directly displayed on the detailspage. Additionally there a many widgets, that can be individually placed on the different sites. So every page only contains the needed information.










DepartmentprofileWidgets of Profilepages

Additional information are displayed in widgets. These are common ui elements that can be reused on the different profile pages. So in the frontend the ui element is the same but the data is still other.It is possible to show links or other data like documentations, presentations etc.


Links- and Documentswidget

The organization widget show deputies, assistants or colleagues of a person. The visitor gets a quick overview of all people who are working with the current person. On a department- or projectpage the members are listed in the employee widget. This allows a quick overview of contact person to different scopes.

Skillmanagement with individual tag cloud

Tagging becomes more and more important next to documents and links also person can be tag themselves. So visitors will get a quick overview of skills of a person by their tags. In the EmployeePages the employee can create his own tagcloud. Concerning to his skills, he can display tags smaller or bigger. Based on his skills everybody can quickly find experts to different topics. The tags of employees will then be displayed again on department- and projectpages.

Creation and maintenance

Existing staff directories can be integrated. Synchronization with Domino Directory, SAP HR (HR-OCI) and CSV-files has already been realized. Employees have the ability to create and maintain additional information about themselves. For example: upload a photo, current projects, stand-ins, favorite URLs, special knowledge or skills could be added.

Self-Editing options and rights management allow the creation and maintenance of data in the most flexible way. Editing can be done using the web browser, with web 2.0 technology an easy and intuitive maintenance is possible.

Organizational view- and overview

Part of an organization are employees, departments, projects and locations.
EmployeePages offer different views for all these data, starting with the small search field in the header and alphabetical overviews up to chart views displaying the whole organization.

Next to the alphabetical overview of departments, these are displayed as a structured chart view or tree view.
“Surfing” through the corporate organizational structure is a snap. Superordinate corporate functions can be accessed directly through path (“breadcrumb trail”) navigation. Subordinate functional areas can be “unfolded” (stepping through the various levels) or be displayed independently as individual sites. This allows a quick overview about affiliation of persons and departments. The current view can be exported as a Excel- or PDF -file.

Organization charts

The organization chart module makes the visualization of your company easy and comfortable. Your employees get access to up-to-date organization charts and information about persons, positions and organizations. No more manual, time-consuming drawing of organization charts with Visio, PowerPoint or Word! On the basis of the organization data within the EmployeePages and using web 2.0 technologies, organization charts are created automatically within your browser. No plug-ins, applets or additional software is required! The generated organization charts can be printed, viewed with any browser and meet web-standards through valid HTML code. With the ability of exporting the organization charts to Microsoft PowerPoint your presentations will always contain up-to-date information about the company structure.

For easy navigation large organizations are wrapped into sub-charts. The smart caching feature facilitates the navigation. Need more information about a person? Use the business cards to get additional information e.g. contact details, CV and reporting line. All elements within the organization chart are customizable: To comply with the corporate identity and other existing organization charts within your company, line colors, shading effects, border style and backgrounds are all adjustable to your requirements.

Finding people

EmployeePages provide various search options. From every view you can start a search with the quicksearch field. Too many search results are displayed on different sites (Paging), this concept exists for every overviewpage. To qualify search results for every result it will be shown in which attribute the search query was found. Additionally the system suggests search entry during the input (Autocomplete). So the EmployeePages give you all possibilites for a quick and comfortable search.

Export

In the different views in the EmployeePages various export possibilities are given. Organization charts can be exported as PowerPoint- or PDF -file. Treeviews and search results can be exported as Excel- or PDF-file. For Employeeprofiles an export for the personal address book as business card (vCard) is possible. So all data can be used in presentations, phone and department lists, without manually maintain Excelsheets or PowerPoint presentations.